3.7 KiB
3.7 KiB
ADDED Requirements
Requirement: Log hours worked
The system SHALL allow team members to log actual hours worked per project per month.
Scenario: Log hours for current month
- WHEN a team member logs 35 hours worked on "Project X" for February 2026
- THEN the system creates an actuals record
- AND the system associates the hours with the team member, project, and month
Scenario: Cannot log negative hours
- WHEN attempting to log -5 hours
- THEN the system rejects the request with validation error "Hours logged must be greater than or equal to 0"
Scenario: Cannot log hours for future months
- WHEN attempting to log hours for a month that hasn't started yet
- THEN the system rejects the request with validation error "Cannot log hours for future months"
Requirement: Update logged hours
The system SHALL allow team members to update previously logged hours for the current month.
Scenario: Incremental weekly updates
- WHEN a team member logs 10 hours in week 1 of February
- AND logs an additional 8 hours in week 2 of February
- AND the system updates the total to 18 hours for February
- THEN the system accumulates the hours for the monthly aggregate
Scenario: Replace monthly total
- WHEN a team member updates February actuals from 35 hours to 40 hours
- THEN the system replaces the previous value with the new total
Requirement: View actuals summary
The system SHALL display actual hours worked in a summary view similar to allocation matrix.
Scenario: View monthly actuals matrix
- WHEN a manager views actuals for February 2026
- THEN the system displays projects as rows and team members as columns
- AND each cell shows actual hours logged for that project-person combination
Scenario: Show actuals vs allocations
- WHEN viewing the actuals summary
- THEN the system displays allocated hours and actual hours side by side
- AND the system highlights variances (over or under)
Requirement: Cannot log hours to inactive projects
The system SHALL prevent logging hours to projects in "Done" or "Cancelled" status (configurable).
Scenario: Attempt to log hours to done project
- WHEN attempting to log hours for a project with status "Done"
- AND the system configuration prevents logging to completed projects
- THEN the system rejects the request with error "Cannot log hours to completed projects"
Scenario: Allow logging to done project if configured
- WHEN the system is configured to allow logging to completed projects
- AND a team member logs hours to a "Done" project
- THEN the system accepts the hours (for edge cases where work continues after project closure)
Requirement: Actuals data entry is manual
The system SHALL support manual entry of actual hours without integration to time-tracking tools (MVP).
Scenario: Manual monthly entry
- WHEN a team member enters actual hours worked via the web interface
- THEN the system accepts the input without requiring integration with external time-tracking systems
Scenario: No automated time import
- WHEN viewing actuals entry interface
- THEN the system does not provide options to import from Jira, Harvest, Toggl, or other time-tracking tools (deferred to Phase 2)
Requirement: Track actuals notes
The system SHALL allow optional notes when logging hours.
Scenario: Log hours with notes
- WHEN a team member logs 40 hours with notes "Focused on API development and bug fixes"
- THEN the system stores the notes alongside the hours logged
Scenario: Update notes
- WHEN a team member updates the notes for a logged actuals record
- THEN the system updates the notes field without affecting the hours value